General information obligations / Privacy notice
General information obligations / Privacy notice
Our social media sites
Privacy statement
Data processing controller

Company name according to Section 17(1) HGB (Handelsgesetzbuch - German Commercial Code), including contact details of the controller (management board)

PRO-BEAM Group*

represented by:
pro-beam GmbH & Co. KGaA
Zeppelinstraße 26
82205 Gilching
Germany

Telephone: +49 89 899 2330
Email: [email protected]

Management Director:
Nicolas Frhr. v. Wolff (Ind. Eng.)
Dr. Thorsten Löwer
Munich District Court Commercial Register no. HRB 122635


*
pro-beam systems GmbH
Auer Straße 19a
09366 Stollberg
Germany
Phone:  +49 (0)37296 885-0

pro-beam GmbH & Co. KGaA
Lindenallee 22
39288 Burg
Germany
Phone:  +49 (0)3921 726 86-0

pro-beam electron beam technology Suzhou Co.Ltd
22# Zhongfeng Street SND
Suzhou/Shanghai, P.R.China
Zip Code 215129
Phone:  +86 512 - 68 783 270-00

pro-beam USA Inc.
13900 S. Van Dyke Rd, Unit 106
Plainfield, IL 60544
USA
Phone:  +1 312 953-8083

 

Contact details for the Data Protection Officer

Michaela Helbig
Helbig Datenschutz GmbH
Bräunleinsberg 51
91233 Neunkirchen a. S., Germany 
Phone: +49 (0)9123 702750
Email: [email protected]

Purposes and legal bases for data processing

The personal data are processed for the purpose of performing contracts or to take steps prior to entering into a contract. This includes the customer master data with contact persons, as well as the contact history, offers, orders/contracts, invoices, project data and other statutory obligations of the controller.

The legal bases are set out in Article 6 of the GDPR. Other key legal bases are set out in the Commercial Code (HGB), tax legislation, the Act on Limited Liability Companies (GmbHG), and other statutory provisions relevant to pro-beam Group. These also include contractual provisions. Newsletters are processed on the basis of consent given by the data subject.

Processing is to safeguard the legitimate interests pursued by the controller or a third party

If necessary, we continue to process your data beyond performance of the contract, in order to safeguard our or a third party’s legitimate interests. This additional processing may include:

  • Sales management and sales controlling
  • Enforcement of legal claims and defense in the event of legal disputes
  • Guaranteeing IT security and IT operations 
  • Building and plant security measures (e.g. access control) and measures to ensure compliance with on-site regulations
  • Business management and development measures
  • Conducting surveys 
  • Reporting
Categories of recipients of personal data (data transmission)

Within Germany, the European Union, and the European Economic Area:

  • Auditors
  • Tax authorities
  • Tax office
  • Bailiffs and other creditors 
  • Government agencies to meet legal obligations and for requested certificates
  • Logistics company
  • External IT service providers within the scope of order processing
Third countries, including adequacy decision

Data will not be forwarded to a third country. 

Storage period

The applicable purposes arise from the legal requirements and relevant industry-specific regulations. Personal data is erased when the purpose for which it was used has been fulfilled.

Rights of the data subject

You may exercise your rights at any time by contacting us using the details above. If we process your personal data, you are a data subject under the GDPR and have the following rights with regard to the controller:

Information on the rights of data subjects

  • The data subject has the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed, and where that is the case, access to the personal data and the information specified in detail in Article 15 GDPR.
  • The data subject has the right to demand from the controller, without undue delay, the rectification of inaccurate personal data concerning him or her and, if applicable, to have incomplete personal data completed (Article 16 GDPR).
  • The data subject has the right to obtain from the controller the erasure of personal data concerning him or her, without undue delay, where one of the grounds in Article 17 of the GDPR applies, e.g. if the data is no longer required for the purposes for which it was collected (right to erasure).
  • The data subject has the right to obtain from the controller restriction of processing where one of the grounds set out in Article 18 of the GDPR applies, e.g. if the data subject objects to processing, pending verification by the controller.
  • The data subject has the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her. The controller will no longer process the personal data, unless the controller demonstrates compelling legitimate grounds for the processing, which override the interests, rights, and freedoms of the data subject or for the establishment, exercise, or defense of legal claims (Article 21 of the GDPR).

If you have granted us permission to process your personal data for specific purposes (e.g. editing images of the data subject), the legality of this processing is based on the consent you have provided. 
You may withdraw your consent at any time. This also applies to declarations of consent granted to us prior to entry into force of the GDPR, i.e. before May 25, 2018. 
Please note that the withdrawal of consent only applies to the future. Data processing prior to a withdrawal of consent is not affected.

Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, every data subject has the right to lodge a complaint with a supervisory authority if the data subject considers that the processing of personal data relating to him or her infringes the GDPR (Article 77 GDPR). The data subject can lodge this complaint with a supervisory authority in the Member State of his or her habitual residence, place of work, or where the infringement is alleged to have taken place.

The supervisory authority responsible for Bavaria:

Bayerisches Landesamt für Datenschutzaufsicht (Bavarian Data Protection Authority)
Office address:
Promenade 27 (Schloss)
91522 Ansbach
Germany

Postal address:
BO Box 606
91511 Ansbach
Germany

Telephone: +49 (0) 981 53 1300
Fax: +49 (0) 981 53 98 1300
Email: [email protected]

Provision of personal data

In the context of our business relationship, you only need to provide the personal data that is required to commence, establish and terminate the employment relationship, or that we are legally required to collect. Without this data, we generally cannot maintain an employment relationship.

Amendment of the privacy statement – Change of purpose

We reserve the right to amend this privacy notice in compliance with data protection legislation. The most recent version can be found on our website at https://www.pro-beam.com/en/data-protection/. In addition, you can request to receive the most recent version at any time via the above-mentioned contact details. 
If we intend to process your data for purposes other than those for which they were collected, we will inform you of this in advance in compliance with legal regulations. 
 

 

Data processing through social media

We have publicly accessible profiles on social media. A detailed list of the social media we use can be found below.

Social media, such as Facebook, Twitter, etc., can generally analyze your user behavior extensively when you visit their website or a website with integrated social media content (e.g. Like buttons or advertising banners). Visiting our social media sites triggers numerous processing operations that are relevant to data protection. Specifically, these include:

If you are logged into your social media account and visit our social media page, the operator of the social media portal can assign this visit to your user account. However, your personal data may also be collected under certain circumstances if you are not logged in or do not have an account with the respective social media portal. In this case, this data collection takes place, for example, via cookies that are stored on your device or by recording your IP address.

With the help of the data collected in this way, the operators of the social media portals can create user profiles in which your preferences and interests are saved. In this way, interest-based advertising can be displayed to you inside and outside the respective social media site. If you have an account with the respective social media, the interest-based advertising may be displayed on all devices on which you are or were logged in.

Please also note that we cannot track all processing on the social media portals. Depending on the provider, further processing operations may, therefore, be carried out by the operators of the social media portals. For details, please refer to the terms of use and privacy policies of the respective social media portals.

Legal basis

Our social media sites are designed to ensure that we have the broadest possible presence on the Internet. This constitutes a legitimate interest according to Art. 6(1)(f) GDPR. The analysis processes initiated by the social media networks may be based on different legal bases, which are to be specified by the social media operators (e.g. consent within the meaning of Art. 6(1)(a) GDPR).

Controller and assertion of rights

If you visit one of our social media sites (e.g. Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered during this visit. In principle, you can assert your rights (information, correction, deletion, restriction of processing, data portability and complaint) both against us and against the operator of the respective social media portal (e.g. against Facebook).

Please note that, despite the joint responsibility with the social media portal operators, we do not have full influence on the data processing operations performed by the social media portals. Our options are largely determined by the respective provider's corporate policy.

Storage period

The data collected directly by us via the social media sites will be deleted from our systems as soon as you ask us to delete it, withdraw your consent to it being saved, or the purpose for storing the data no longer applies. Other cookies remain saved on your device until you delete them. This does not affect any mandatory statutory provisions - especially those regarding data retention periods.

We have no influence on the storage period of your data, which is saved by the social media operators for their own purposes. For details, please contact the social media operators directly (e.g. further information in their privacy policy, see below).

Detailed list of social media networks

XING

We have a profile on XING. The provider is New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany. For details on how they handle your personal data, please refer to XING's Privacy Policy: https://privacy.xing.com/en/your-privacy.

LinkedIn

We have a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.

If you wish to disable LinkedIn advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

Data transmission to the United States is based on the standard contractual clauses issued by the EU Commission. Details can be found here: https://www.linkedin.com/legal/l/dpa and https://www.linkedin.com/legal/l/eu-sccs.

For details on how they handle your personal data, please refer to LinkedIn's Privacy Policy: https://www.linkedin.com/legal/privacy-policy.


Source: eRecht 24

Data protection at a glance

General information

The following information gives a simple overview of what happens to your personal data when you visit our website. Personal information is any data that can be used to personally identify you. The privacy statement below contains detailed information on data protection.

Data collection on this website

Who is responsible for the data collection performed on this website?

The data collected on this website are processed by the website operator. The operator's contact details can be found in the “Information on the controller” section in this privacy statement.

How do we collect your data?

Firstly, your data is collected when you provide them to us. This may be data that you enter into a contact form, for example.

Other data are collected automatically, or after you give consent, by our IT systems during your visit to our website. This mainly involves technical data (such as your internet browser, operating system or when you accessed the page). These data are collected automatically once you visit our website.

What do we use your data for?

Some data are collected to ensure this website operates flawlessly. Other data may be used to analyze your user behavior.

What rights do you have regarding your data?

You have the right at any time to receive information free of charge about the origin, recipient, and purpose for processing of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you may withdraw this consent at any time, and this will apply for future processing. You also have the right to request that the processing of your personal data be restricted in certain circumstances. Furthermore, you have the right to lodge a complaint with the responsible supervisory authority.

You can contact us at any time regarding this and other questions on the subject of data protection.

Analytics and third-party tools

When visiting our website, statistical analyses may be made of your surfing behavior. This happens primarily by using analysis programs.
Detailed information about these analysis programs can be found in the following privacy statement.

Hosting

We host the content of our website with the following provider:

External Hosting

This website is hosted externally. The personal data collected on this website is stored on the servers of the host(s). This may include, but is not limited to, IP addresses, contact requests, meta and communication data, contractual data, contact data, names, website accesses, and other data generated via a website.

External hosting is carried out for the purpose of contract fulfillment for our potential and existing customers (Art. 6(1)(b) of the GDPR) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6(1)(f) of the GDPR). If a request for corresponding consent has been made, the processing is carried out exclusively on the basis of Art. 6(1)(a) of the GDPR and Section 25(1) of the German Federal Act on the Regulation of Data Protection and Privacy in Telecommunications and Telemedia (TTDSG), insofar as the consent includes cookies being saved or access to information on the user's device (e.g. device fingerprinting) as defined by the TTDSG. You may withdraw your consent at any time.

Our host(s) will process your data only to the extent necessary to fulfill its performance obligations and follow our instructions with respect to such data.
We use the following host(s):

web-crossing GmbH
Eduard-Bodem Gasse 9
A-6020 Innsbruck
Austria

Commissioned data processing

We have concluded an agreement with the above-mentioned provider for the processing of data. This is a contract required by data protection law, which ensures that this provider processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

General information and mandatory information

Data protection

The operator of this website takes the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with statutory data protection regulations and this privacy statement.

Various personal data are collected when you use this website. Personal data are data that can be used to personally identify you. This privacy statement explains what information we collect and what we use it for. It also explains how and for what purpose this takes place.

Please note that the transmission of data on the internet (e.g. when communicating by email) may not be secure. It is not possible to protect data completely against access by third parties.
 

Information on the controller

The controller for data processing on this website is:

pro-beam GmbH & Co. KGaA
Zeppelinstraße 26
82205 Gilching
Germany

Telephone: +49 (0) 89 / 899 233-0
Email: [email protected]

The controller is the natural or legal person who alone or jointly with others determines the purposes and means for processing personal data (e.g. names, email addresses, etc.).


Storage period

Unless a more specific storage period has been specified within this privacy statement, your personal data will remain with us until the purpose for the data processing no longer applies. If you assert a legitimate request for deletion or withdraw consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, the data will be deleted once these reasons no longer apply.


General information on the legal basis for data processing on this website

If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) of the GDPR or Art. 9(2)(a) of the GDPR, if special categories of data are processed pursuant to Art. 9(1) of the GDPR. In the case of explicit consent to the transmission of personal data to third countries, data processing is also carried out on the basis of Art. 49(1)(a) of the GDPR. If you have consented to the storage of cookies or to the access to information on your device (e.g. via device fingerprinting), the data processing is also based on Section 25(1) TTDSG. You may withdraw your consent at any time. If your data is required for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) of the GDPR. Furthermore, we process your data if this is necessary for the fulfillment of a legal obligation on the basis of Art. 6(1)(c) of the GDPR. Furthermore, the data processing may be based on our legitimate interest according to Art. 6(1)(f) of the GDPR. Information on the relevant legal basis in each individual case is provided in the following paragraphs of this privacy statement.


Data Protection Officer

We have appointed a data protection officer.

Michaela Helbig
Helbig Datenschutz GmbH
Bräunleinsberg 51
91233 Neunkirchen a.S.
Germany

Telephone: +49 (0)9123 702750
Email: [email protected]


Information on data transmission to the USA and other third countries

Among other things, we use tools from companies based in the USA or other third countries that are not secure under data protection law. When these tools are active, your personal data may be transferred to and processed in these third countries. We would like to point out that no level of data protection comparable to that in the EU can be guaranteed in these countries. For example, US companies are obligated to release personal data to security authorities without you, the data subject, being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. intelligence agencies) will process, evaluate, and permanently store your data located on US servers for surveillance purposes. We have no influence over these processing activities.


Withdrawal of your consent to the processing of your data

Many data processing operations are only possible with your express consent. You may, at any time, withdraw the consent you have previously given us. This does not affect the lawfulness of the data processing we performed before you withdrew consent.


Right to object to the collection of data in special cases, and right to object to direct advertising (Article 21 GDPR)

IF DATA ARE PROCESSED IS BASED ON ART. 6(1)(e) OR (f) GDPR, YOU HAVE THE RIGHT, AT ANY TIME, TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION. THIS LIKEWISE APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. THIS PRIVACY STATEMENT SETS OUT THE LEGAL BASIS ON WHICH DATA PROCESSING IS BASED. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR RELEVANT PERSONAL DATA, UNLESS WE ARE ABLE TO PRESENT COMPELLING LEGITIMATE GROUNDS FOR PROCESSING YOUR DATA, WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS, OR IF THE DATA IS BEING PROCESSED IN ORDER TO ESTABLISH, EXERCISE OR DEFEND AGAINST LEGAL CLAIMS (RIGHT TO OBJECT ACCORDING TO ART. 21(1) GDPR).

WHERE YOUR PERSONAL DATA ARE PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO PROCESSING OF YOUR PERSONAL DATA FOR SUCH MARKETING; THIS INCLUDES PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA FOR DIRECT MARKETING PURPOSES, THE PERSONAL DATA WILL NO LONGER BE PROCESSED FOR SUCH PURPOSES (RIGHT TO OBJECT ACCORDING TO ART. 21(2) GDPR).


Right to lodge a complaint with the responsible supervisory authority

In the event of breaches of the GDPR, affected parties shall have a right lodge a complaint with a supervisory authority, in particular in the Member State of their usual place of residence, their place of work or the place where the alleged breach occurred. The right of appeal is without prejudice to other administrative or judicial remedies.

Right to data portability

You are entitled to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request direct transmission of the data to another controller, this will only be done insofar as it is technically feasible.


Information, deletion and correction

Within the framework of the legal applicable provisions, you have the right at any time and free of charge to access your stored personal data and to be informed of its origin, recipients of the data, and the purpose for which it is processed. You also have the right for this data to be corrected or erased. You can contact us at any time if you have questions regarding this issue or personal data in general.


Right to restriction of processing

You have the right to request restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to restrict processing exists in the following cases:

  • If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. While our verification is pending, you have the right to request restriction of the processing of your personal data.
  • If the processing of your personal data happened/is happening unlawfully, you may request the restriction of data processing instead of deletion.
  • If we no longer require your personal data, but you need it to exercise, defend or enforce legal claims, you have the right to request restriction of the processing of your personal data instead of deletion.
  • If you have lodged a complaint pursuant to Art. 21(1) GDPR, your interests and our interests must be balanced. Provided that it has not yet been determined whose interests prevail, you have the right to demand restriction of the processing of your personal data

If you have restricted the processing of your personal data, this data may, apart from being stored, only be processed with your consent, for the purpose of asserting, exercising or defending legal claims, to protect the rights of another natural or legal person, or for reasons of an important public interest in the European Union or a Member State.


SSL or TLS encryption

This site uses SSL or TLS encryption for security and for the protection of the transmission of confidential content, including any purchase orders or inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.

If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.


Objection to promotional emails

We hereby prohibit the use of contact data in our mandatory legal notice for the purpose of sending marketing and information materials not expressly requested by us. The operators of this website reserve the right to take legal action in the event they receive unsolicited marketing information, e.g. spam emails.

Data collection on this website

Cookies

Our website uses “cookies”. Cookies are small data packets and do not cause any damage to your device. They are either saved temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted when you leave our website. Permanent cookies remain saved on your device until you delete them yourself or until they are automatically deleted by your web browser.

In some cases, cookies from third-party companies may also be saved on your device when you visit our website (third-party cookies). These enable us or you to use certain services provided by the third-party company (e.g. cookies for processing payment services).

Cookies have various functions. Many cookies are technically essential, as certain website functions would not work without them (e.g. the shopping cart or video display functions). Other cookies are used to evaluate user behavior or display advertising.

Cookies required to perform electronic communication processes, to provide specific functions that you wish to use (e.g. the shopping cart function), or to optimize the website (e.g. cookies to measure the web audience) (necessary cookies) are saved on the basis of Art. 6(1)(f) GDPR, unless another legal basis is specified. The website operator has a legitimate interest in saving cookies to ensure that its services are provided in a technically flawless and optimal manner. If consent to cookies and comparable recognition technologies being saved has been requested, processing is based exclusively on this consent (Art. 6(1)(a) GDPR and Section 25(1) of the German Federal Act on the Regulation of Data Protection and Privacy in Telecommunications and Telemedia (TTDSG)); you may withdraw your consent at any time.

You can configure your browser to inform you when a cookie is set and only allow cookies on a one-off basis, to accept cookies in specific cases, to generally prevent cookies being created, or to enable automatic deletion of cookies when you close your browser. If you disable cookies you may not be able to use all the features of this website.

If cookies are used by third-party companies or for analysis purposes, we will inform you about this separately within the framework of this privacy statement and, if necessary, request your consent.


Server log files

The website provider automatically collects and stores information in server log files, which are transmitted to us automatically by your browser. This information includes:

  • Browser type/version
  • Operating system you are using
  • Referrer URL
  • Host name of the computer accessing the website
  • Date and time of server request
  • IP address

This data is not combined with any other data sources.

The collection of such data is performed on the basis of Article 6(1)(f) GDPR. The website operator has a legitimate interest in having its website displayed in a technically flawless and optimized manner, and this requires saving server log files.


Contact form

If you send us queries via the contact form, we will collect the data entered on the form, including the contact details you provide, to answer your query and any follow-up questions. We will not share this information without your permission.

These data are processed on the basis of Article 6(1)(b) GDPR provided your inquiry is connected with performing a contract, or for taking steps prior to entering into a contract. In all other cases, the processing will be based on your consent (Article 6(1)(a) GDPR), if this has been requested, and/or our legitimate interests (Article 6(1)(f) GDPR), because we have a legitimate interest in effectively processing the inquiries made to us; you may withdraw your consent at any time.

We will retain the data you provide in our contact form, until you demand that it be erased, or you withdraw your consent for us to retain such data, or once the purpose for retaining such data no longer applies (e.g. once we have fully processed your request). This does not affect any mandatory statutory provisions, especially those regarding mandatory data retention periods.


Email, telephone and fax inquiries

When you contact us by email, telephone or fax, we will save and process your inquiry, including all relevant personal data (name, inquiry), for the purpose of attending to your request. We will not share this information without your permission.

These data are processed on the basis of Article 6(1)(b) GDPR provided your inquiry is connected with performing a contract, or for taking steps prior to entering into a contract. In all other cases, the processing will be based on your consent (Article 6(1)(a) GDPR), if this has been requested, and/or our legitimate interests (Article 6(1)(f) GDPR), because we have a legitimate interest in effectively processing the inquiries made to us; you may withdraw your consent at any time.

We will retain the data you provide in our contact form, until you demand that it be erased, or you withdraw your consent for us to retain such data, or once the purpose for retaining such data no longer applies (e.g. once we have fully processed your request). This does not affect any mandatory statutory provisions, especially those stipulating statutory data retention periods.

Analysis tools and advertising

Google Analytics

This website uses features provided by Google Analytics, a web analytics service. The operator is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics enables the website operator to analyze website visitors’ behavior. In this context, the website operator receives various usage data, such as page views, duration of visit, operating systems used and origin of the user. This data is assigned to the user’s respective device. No assignment to a user ID is made.

Furthermore, Google Analytics allows us to record your mouse and scroll movements and clicks, among other things. Google Analytics also uses various modeling approaches to enhance the data sets it collects and employs machine learning technologies for its data analysis.

Google Analytics uses technologies that enable the user to be recognized for the purpose of analyzing user behavior (e.g. cookies or device fingerprinting). The information generated by the cookie about your use of the website is usually sent to and saved on Google servers in the United States.

The use of this service is based on your consent according to Art. 6(1)(a) GDPR and Section 25(1) TTDSG. You may withdraw your consent at any time.

Data transmission to the United States is based on the standard contractual clauses issued by the EU Commission. Details can be found here: https://privacy.google.com/businesses/controllerterms/mccs/.

IP anonymization

We have activated the IP anonymization tool on this website. With this tool, your IP address is shortened by Google within Member States of the European Union or in other states that are party to the agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases is a full IP address transmitted to a Google server in the United States and shortened there. On behalf of this website operator, Google uses this information to analyze your use of the website in order to compile reports about users’ website activities and to provide the operator with other services connected with use of the website use and online activities. Google does not merge the IP address sent from your browser by Google Analytics with other data.

Browser plugin

You can prevent Google from collecting and processing your data by downloading and installing the available browser plugin at: https://tools.google.com/dlpage/gaoptout?hl=en.

More information on how Google Analytics uses personal data can be found in the Google Privacy Policy:  https://support.google.com/analytics/answer/6004245?hl=en.

Google Analytics demographics

This website uses the “Demographics” feature of Google Analytics to display suitable advertisements to website visitors within the Google advertising network. Demographics can be used to create reports with information on the age, gender, and interests of website visitors. The data comes from Google’s personalized advertising and from visitor data provided by third-party providers. This data cannot be associated with a specific person. You can disable this feature at any time by going to the display settings in your Google account, or you can generally prevent your data being collected by Google Analytics by following the steps described under “Objecting to the collection of data”.

Commissioned data processing

We have concluded an agreement with Google for the processing of data and we fully implement the strict requirements stipulated by the German data protection authorities when using Google Analytics.


Google Ads Remarketing

This website uses the features of Google Ads Remarketing. The operator is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

With Google Ads Remarketing, we can assign people who interact with our online offering to specific target groups in order to subsequently display interest-based advertising to them within the Google advertising network (remarketing or retargeting).

Furthermore, the advertising target groups created using Google Ads Remarketing can be linked with Google's cross-device capabilities. This allows advertising to be displayed based on your personal interests, identified based on your previous usage and surfing behavior on one device (e.g. your mobile phone), on other devices (e.g. tablet or computer).

If you have a Google account, you can object to personalized advertising by following this link: https://www.google.com/settings/ads/onweb/.

The use of this service is based on your consent according to Art. 6(1)(a) GDPR and Section 25(1) TTDSG. You may withdraw your consent at any time.

More information and the data privacy provisions can be found in Google's Privacy Policy at: https://policies.google.com/technologies/ads?hl=en.

Newsletter data

Newsletter data

If you would like to receive the newsletter offered on the website, we require an email address from you as well as information that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. Further data is not collected or only on a voluntary basis. We use the newsletter service providers described below for processing the newsletters.


CleverReach

This website uses CleverReach for sending newsletters. The provider is CleverReach GmbH & Co. KG, Schafjückenweg 2, 26180 Rastede, Germany (hereinafter "CleverReach"). CleverReach is a service that can be used to organize and analyze newsletter distribution. The data you enter for the purpose of receiving the newsletter (e.g. email address) is saved on CleverReach's servers in Germany or Ireland.

Our newsletters sent using CleverReach allow us to analyze newsletter recipients’ behavior. This enables analysis of how many recipients have opened the newsletter message and how often which link in the newsletter was clicked, amongst other things. By using“conversion tracking”, it is also possible to analyze whether a predefined action (e.g. purchase of a product on this website) has taken place after clicking on the link in the newsletter. For more information on data analysis relating to CleverReach newsletters, please visit: https://www.cleverreach.com/en-de/newsletter-tool/newsletter-reporting/.

The data processing is based on your consent (Art. 6(1)(a) GDPR). You may revoke this consent at any time by unsubscribing from the newsletter. The legality of the data processing operations already carried out remains unaffected by this withdrawal.

If you do not want any analysis by CleverReach to be carried out, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding link in every newsletter message.

The data you provide for the purpose of receiving the newsletter will be saved by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter. Data that has been saved by us for other purposes remains unaffected by this.

After you have unsubscribed from the newsletter distribution list, your email address will be saved by us or the newsletter service provider on a blacklist, where appropriate, to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6(1)(f) GDPR). There is no limit to the time the data on the blacklist may be saved. You can object to this data being saved if your interests outweigh our legitimate interest.

For more details, please refer to CleverReach's Privacy Policy at: https://www.cleverreach.com/en-de/privacy-policy/.

Commissioned data processing

We have concluded an agreement with the above-mentioned provider for the processing of data. This is a contract required by data protection law, which ensures that this provider processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

Plugins and Tools

YouTube with enhanced data protection

This website embeds videos from the website YouTube. The operator of the pages is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in enhanced data protection mode. According to YouTube, this mode prevents YouTube from saving information about visitors to this website before they watch the video. On the other hand, the transmission of data to YouTube partners is not necessarily excluded by the enhanced data protection mode. This means that, regardless of whether you watch a video, YouTube connects to the Google DoubleClick network.

As soon as you play a YouTube video on this website, a connection to YouTube's servers is established. This will tell the YouTube server which of our pages you have visited. If you are logged in to your YouTube account, this will allow YouTube to associate your browsing activity with your personal profile. You can prevent this by logging out of your YouTube account.

Furthermore, YouTube may store various cookies on your device after you play a video or use comparable recognition technologies (e.g. device fingerprinting). In this way, YouTube can obtain information about visitors to this website. This information is used, among other things, to collect video statistics, improve the user experience, and prevent fraud attempts.

If necessary, further data processing operations may be triggered after a YouTube video is played, over which we have no control.

YouTube is used in the interest of ensuring that our online offers are presented in an appealing way. This constitutes a legitimate interest according to Art. 6(1)(f) GDPR. If a request for corresponding consent has been made, the processing is carried out exclusively on the basis of Art. 6(1)(a) of the GDPR and Section 25(1) of the German Federal Act on the Regulation of Data Protection and Privacy in Telecommunications and Telemedia (TTDSG), insofar as the consent includes cookies being saved or access to information on the user's device (e.g. device fingerprinting) as defined by the TTDSG. You may withdraw your consent at any time.

For more information about data protection by YouTube, please see their privacy policy at: https://policies.google.com/privacy?hl=en.


Google Fonts (local hosting)

To ensure the uniform display of fonts, this website uses Google Fonts provided by Google. Google Fonts are installed locally. No connection is established with Google’s servers.

For more information about Google Fonts, please visit
https://developers.google.com/fonts/faq und and see Google's privacy policy
https://policies.google.com/privacy?hl=en.

Audio and video conferencing

Data processing

We use online conferencing tools to communicate with our customers, among other methods. The tools we use are listed in detail below. When you communicate with us via video or audio conferencing over the Internet, your personal data is collected and processed by us and the provider of the respective conferencing tool.

In doing so, the conference tools collect any data that you provide/enter to use the tools (email address and/or your phone number). Furthermore, the conferencing tools process the duration of the conference, start and end (time) of participation in the conference, number of participants and other "context information" relating to the communication process (metadata).

Furthermore, the provider of the tool processes all technical data required for handling online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, and connection type.

If content is exchanged, uploaded or otherwise made available within the tool, this is also stored on the tool provider’s servers. Such content specifically includes cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards, and other information shared while using the service.

Please note that we do not have full control over the data processing operations performed by the tools used. Our options are largely determined by the respective provider’s corporate policy. For further information on data processing by the conference tools, please refer to the privacy policies that apply to the respective tools used, which we have listed below.

Purpose and legal bases

The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6(1)(b) GDPR). Furthermore, the use of the tools serves to generally simplify and accelerate communication with us or our company (legitimate interest within the meaning of Art. 6(1)(f) GDPR). Provided that consent has been requested, the tools in question are used on the basis of this consent; you may withdraw your consent at any time with future effect.

Storage period

The data collected directly by us via the video and conference tools will be deleted from our systems as soon as you ask us to delete it, withdraw your consent to it being saved, or the purpose for storing the data no longer applies. Other cookies remain saved on your device until you delete them. Mandatory statutory retention periods remain unaffected.

We have no influence on the storage period of your data, which is saved by the conference tools operators for their own purposes. For details, please contact the conference tools operators directly.

Conference tools used

We use the following conference tools:

Microsoft Teams

Wir nutzen Microsoft Teams. Anbieter ist die Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Irland. Details zur Datenverarbeitung entnehmen Sie der Datenschutzerklärung von Microsoft Teams: https://privacy.microsoft.com/en-gb/privacystatement.

Commissioned data processing

We have concluded an agreement with the above-mentioned provider for the processing of data. This is a contract required by data protection law, which ensures that this provider processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

Own services

Handling of applicant data

We offer you the opportunity to apply to work with us (e.g. by email, post, or via an online application form). Below, we inform you about the scope, purpose and use of your personal data collected during the application process. We assure that the collection, processing, and use of your data will be in accordance with applicable data protection law and all other legal provisions and that your data will be treated in strict confidence.

Scope and purpose of data collection 

If you send us an application, we process your associated personal data (e.g. contact and communication data, application documents, notes taken during interviews, etc.) insofar as this is necessary to decide on whether to establish an employment relationship. The legal basis for this is Section 26 of the Federal Data Protection Act (BDSG) under German law (initiation of an employment relationship), Art. 6(1)(b) GDPR (general contract initiation) and, if you have given your consent, Art. 6(1)(a) GDPR. You may withdraw your consent at any time. Your personal data will only be passed on within our company to persons who are involved in processing your application.

If your application is successful, the data submitted by you will be saved in our data processing systems on the basis of Section 26 BDSG and Art. 6(1)(b) GDPR for the purpose of implementing the employment relationship.

Data retention period

If we are unable to make you a job offer, if you reject a job offer or you withdraw your application, we reserve the right to retain the data you have provided on the basis of our legitimate interests (Art. 6(1)(f) GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). Subsequently, the data is deleted and the physical application documents are destroyed. In particular, the storage serves evidential purposes in the event of a legal dispute. If it is apparent that the data will be required after the 6-month period has expired (e.g. due to an impending or pending legal dispute), the data will not be deleted until the purpose for continued storage no longer applies.

Longer storage may also take place if you have given your consent to this (Art. 6(1)(a) GDPR) or if legal storage obligations prevent data from being deleted.

Inclusion in the applicant pool

If we do not make you a job offer, we may be able to include you in our applicant pool. If you are in agreement, all documents and information from the application will be transferred to the applicant pool in order to contact you in case of suitable vacancies.

Inclusion in the applicant pool is based exclusively on your express consent (Art. 6(1)(a) GDPR). Consenting to this is voluntary and does not relate to the current application process. The data subject may revoke his/her consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, unless there are legal reasons for its retention.

The data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.

 

Source: eRecht24

 

Last updated 09-29-2022

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